Changes between Initial Version and Version 1 of EmailPolicy

Timestamp:

Jan 18, 2010, 12:35:39 PM (14 years ago)

Author:

nielx

Comment:

Haiku Email Policy v1 as approved on haiku-development

EmailPolicy

@@ +1 @@
+
+== PREAMBLE ==
+
+The @haiku-os.org email program is set up to provide email aliases for
+contributors. It is mainly geared at providing an email address that
+can be particularly useful during exchanges with third parties, where
+the email address can add an extra layer of trust and recognition. A
+secondary aim is to provide an extra form of recognition for contributors.
+
+== PROCEDURE ==
+
+If you are a developer and you want an @haiku-os.org email alias, send
+an email to haiku-sysadmin@freelists.org with your login name for
+svn.haiku-os.org, and your preferred email alias.
+
+If you are not a developer with subversion access, but you are contributing
+to the project regularly in other areas, you can also get an email alias. 
+Especially when you are going to represent the project on
+conferences, or when you are in conversation with a third party about
+sponsorship, an alias can be of use. 
+
+Usually another trusted contributor, active in the same area as you, 
+should suggest on haiku-sysadmin that an email alias should be created
+for you. 
+
+== POLICY ==
+
+The use of the email address is at the discretion of the owner. In order
+to protect the Haiku brand, there are a few things that should not be done
+using your @haiku-os.org alias.
+
+The first thing is that you should not conduct any illegal activities 
+(including spam) with your email address. Secondly, it is not allowed
+to pursue any commercial activities with your email alias. For example,
+you are not allowed to sell software using your email alias, or use
+it on websites or anywhere else to solicit for private donations. Finally
+you should avoid using your @haiku-os.org email address in situations
+where it might be perceived as if you are an official spokesperson for the
+project. 
+
+In case of an immediate threat to Haiku's systems, any administrator 
+can suspend an account to protect the quality of our services. The system
+administrators will contact the owner of the email alias after an abuse 
+complaint, and they will try to work with him/her in order to resolve it.
+
+An email alias is principally given out for life, except in three
+distinct cases:
+ a. when the user is actively kicked off the project, as per the
+    guidelines that are set by the recognized contributors.
+ a. when the user has not been active for 10 months. Activity is
+    defined as making svn commits,  participating on http://dev.haiku-os.org
+    or sending messages to haiku-development.
+    (though the latter does not have to be done with the @haiku-os.org
+    email address).
+ a. when due to technical reasons it is no longer possible to provide
+    email addresses.
+
+In the case of inactivity, the system administrators will try to
+contact the owner of the mailbox through his/her known address(es) and
+through the provided address. They will allow a period of two months
+to respond.
+
+
+== PRIVACY ==
+
+The email system is maintained by Haiku's system administrator pool.
+They do not manually monitor incoming or outgoing messages, intercept traffic
+or interfere in any way. Except:
+ a. At the request by the owner of the mailbox.
+ b. When it is necessary for the operation of Haiku's servers, both to
+    analyze immediate threats, or for the realization of long term improvements.
+
+Note that in order to stay informed on any discussions and announcements on 
+the daily operations of Haiku's servers, you can subscribe to the 
+haiku-sysadmin list.